Prepare for Meetings
Complete step-by-step checklist to prepare for meetings covering review meeting agenda topics and read distributed documents, and essential action items.
Review meeting agenda topics
Understand target goals and your specific meeting duties
Read distributed documents
Review slides, sheets, or briefs sent by meeting host
Write down talking points
Jot down updates, feedback, or questions you need to raise
Test meeting call software
Check camera, mic, and screen-sharing tools before call
Join meeting room early
Log in 1-2 minutes early to ensure prompt start time
Open presentation files early
Have slides or spreadsheets open and ready to share
Prepare notepad and pen
Keep notes file or paper notepad ready on your desk
Clarify meeting objectives
Know if meeting is for decision, update, or brainstorming