Plan Corporate Event
Complete step-by-step checklist to plan corporate event covering define event goals & budget and book professional venue, and essential action items.
Define event goals & budget
Outline event objective, agenda, and financial limit
Book professional venue
Reserve conference room, hotel hall, or meeting spot
Book event speaker & catering
Confirm presenters, topics, and food menu choices
Send invitations to team
Email invitations with registration links and agendas
Prepare event presentations
Review slide decks, setup microphone, and check Wi-Fi
Confirm attendee headcount details
Check RSVPs 1 week prior to adjust catering totals
Design event name badges
Print badges showing guest names and company titles
Assemble speaker welcome bags
Prepare gift baskets and details folders for guest speakers
Test video AV connection
Test projector, audio mics, and screenshare tools early
Prepare post-event feedback forms
Create online survey to gather feedback from attendees
Order corporate banners prints
Print logo backdrops and pop-up signs for hall lobbies
Check parking coupon validation details
Ensure venue provides parking stamps or validation stickers
Verify emergency safety exits maps
Confirm exit routes are unlocked and labeled clearly
Hire event photographer team
Book professional cameraman to document event highlights
Set up social media hashtags
Create unique tag codes to track guest posts on LinkedIn
Arrange attendee feedback prize awards
Prepare corporate gift vouchers for survey winners
Confirm table linens color styles
Coordinate tablecloths matching company brand colors
Verify presenter clicker status batteries
Test wireless laser slides controllers click buttons
Designate team reception desk guards
Appoint staff to manage guest sign-in sheets and folders
Review final billing payment logs
Ensure final hotel invoice matches contract price bids